No problems adding Gmail account to Mail, but cannot get the Gmail contacts to sync with People App. I’ve deleted and re-added the acct multiple times. FYI: my Microsoft ID IS my Gmail email. Enter your email and password. Switch 'Contacts' on. At the top, tap Save. To start syncing, open your iPhone or iPad's Contacts app. If you have a work or school Google Account.

1. How Do I Sync My Contacts To Google
2. How Do I Sync My Contacts To A New Phone

How many emails do you think you receive on any given workday? 20? 50?

If you guessed 100, you’re getting a little closer.

Radicati reports that 124.5 billion business emails are sent every single day. The average office worker receives 121 emails a day. That’s a lot to contend with day in and day out, making inbox zero seem like a distant dream.

There are many ways to manage your inbox, from filters to simple email forwarding. By taking advantage of Gmail’s Contacts feature, you can keep your inbox streamlined and easier to manage and work with.
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Here’s a quick guide to adding contacts to your Gmail account and editing them.

Adding Contacts As They Enter Your Inbox

The quickest way to stay on top of things is to add your contacts as they enter your inbox. It can be tedious to retroactively add contacts, so you’ll save time by taking care of them from the start.

Step 1. If you’re not already in your account, log in.

Step 2. Open up the email from the person that you want to add as a contact.

Step 3. Click the three-dot menu (or More menu).

Step 4. When the menu appears, choose the person that you want to add as a contact.

Step 5. Click Add To Contacts List from the options. You can view your contacts at any time at https://contacts.google.com/.

How Do I Sync My Contacts To Google

Step 6. You’re done – your contact has been successfully added.

Accessing and Editing Gmail Contacts

Once you get in the habit of adding your contacts to Gmail, it’s essential you keep those records up to date. As with adding contacts, make sure that you update them on a continual basis.

Step 1. Open Gmail in the browser of your choice.

Step 2. Choose the Apps icon from the menu.

Step 3. Then choose Contacts.

How Do I Sync My Contacts To A New Phone

Step 4. From there, you can access and edit any of the contacts that you have saved.

How to Import Contacts into Gmail

Often, you’re only going to want to import one contact at a time, but there are times where you may need to import multiple contacts at once. As with many things in Gmail, Google has made this pretty simple.

Here’s how to do it.

Step 1. On the left navigation pane, you should see an Import option. Click this.

Step 2. Choose Select File if you have a formatted CSV.

Step 3. If you don’t, you’ll need to format your CSV into the format preferred by Gmail. The easiest way to do this is to export your current contacts into a CSV and then follow the same structure for the contacts that you’re importing.

Step 4. To get this export, you need to select Export and then choose Google CSV.

Step 5. Once the CSV downloads, delete all of the rows apart from the header, and you can use this to format the contacts that you would like to import.

Step 6. Save your file.

Step 7. Return to the Import section and click Select File.

Step 8. Select Import.

Step 9. You should now see your imported contacts in your Contact list.

Additional Reading:How to Export Contacts from Gmail

How to Delete Contacts in Gmail

Deleting contacts in Gmail is an incredibly easy task.

So how do you go about it?

Well, you can either delete a single contact or multiple contacts.

To delete a single contact, follow these steps:

Step 1. Go to your contacts in Gmail.

Step 2. Select the contact that you would like to delete from your list.

Step 3. In the top right, you will see 3 Dots as a menu item. Click this.

Step 4. You should then see an option to Delete from the dropdown. Select Delete.

Step 5. That’s it. You’re done.

What if you want to delete multiple contacts?

Step 1. Go to your contacts in Gmail.

Step 2. To the left of the contacts, you will see a checkbox next to each one. Select the checkbox for each contact you want to delete.

Step 3. You should now see a new menu. Click the 3 Dots then select Delete.

Benefits of Google Contacts

So why should you go to the trouble of adding and updating your contacts? How will organizing your contact list make you more productive? There are many good reasons to keep on top of this task:

• All your future contacts will be automatically merged with other contacts you have
• The people you contact most often will be added to the frequently-contacted list to keep your inbox working intelligently
• Duplicate contacts are automatically cleaned up by Gmail, helping keep your contact list streamlined
• Contacts can be imported or exported with the click of a button
• Contacts can be grouped together to keep your work and your family life separate

Gmail has many features that can help you stay on top of your inbox. Organizing your contact list is just one way you can work toward achieving inbox zero.

Using Right Inbox’s Private Notes Alongside New Contacts

Constantly adding new contacts to your contact list can get unwieldy fast. Using Right Inbox’s Private Notes feature, you can add contextual notes to a contact as soon as you add them.

Private Notes in Gmail allows you to keep relevant information stored with your contacts, so you can keep your contacts straight and never have to worry about forgetting anything.

Using Right Inbox to Sync With Contacts in a CRM

When multiple people are working with the same contacts, emails and context can easily get lost. That’s where Right Inbox’s CRM feature can help.

This feature allows you to quickly add an email thread to your chosen CRM (Right Inbox supports all the big ones). Never lose track of contacts and discussions again – even if you or your teammate isn’t included in the original thread.

If you’re here, your business may be in a position to continue using Microsoft products like Outlook, but you may want to use Gmail and other G Suite products at the same time. If this is the case, there’s actually a super convenient way you can sync your Gmail account with Outlook.

If you’re migrating from Outlook and Microsoft products to G Suite, there’s also an easy way to port over all your previous messages and information.

Read on to learn how to sync Outlook with Gmail.

Table of Contents

• Making the Most of Gmail

Setting Up Outlook to Sync With Gmail

First, let’s cover how to set up Outlook to work with Gmail. This is handy if you want to rely on Gmail for most of your email purposes, but you want to make use of the organizational functions or UI layout of Outlook.

Before you can start the syncing process, you’ll need to adjust a few settings in Gmail to make sure it works smoothly with Outlook. Your first step is to enable the IMAP protocol for your Gmail account, which is a fancy name for a standard email protocol that allows you to access and manipulate messages.

This is how you do it:

1. Log into your Gmail account.
2. Click the Gear icon, and head to Settings.
3. Click on the “Forwarding and POP/IMAP” tab.
4. Scroll to IMAP access and make sure “Enable IMAP” is checked. If it’s already checked, you don’t have to do anything.
5. Click Save Changes. This is at the bottom of the screen.

When you’re done with that step, you can add your Gmail account to your Outlook platform. Follow these steps to accomplish this:

1. Open Outlook.
2. Head to File, then Account Settings.
3. When you have the Account Settings box open, click New.
4. Choose Email Account, and click Next.
5. Choose “Manual Setup or Additional Server Types.” Click Next when you have.
6. Choose “POP or IMAP.” Click Next when done.
7. In the Add Account section, provide the necessary information. Here, you’ll need to provide several pieces of information. In the Your Name field, type your full name (or the display name you want to use). In the Email Address field, provide your full Gmail address, including @gmail.com. In the Account type field, select IMAP from the dropdown menu. In the Incoming mail server field, type “imap.gmail.com” and in the outgoing mail server (SMTP) field, type “smtp.gmail.com.” In the user name field, type your full Gmail address again, and in the password field, type your Gmail password. If you want Outlook to remember this password, check “Remember password.”
8. Click More Settings.
9. Enter the Outgoing Server tab.
10. Check “My Outgoing Server (SMTP) requires authentication.”
11. Select “Use same settings as my incoming mail server.” This will ensure the user name and password you previously entered will be used to log you in.
12. Select the Advanced tab. There, you’re going to need to enter and validate some extra information. For the Incoming Server (IMAP) field, enter the value “993.” For the Outgoing server (SMTP), use the value “465.” For both “Use the following type of encrypted connection” fields, choose “SSL.” Click OK when done.
13. Click Next. At this point, Outlook is going to test your connection to make sure the sync can begin.
14. Finish the test. If the test is successful, you can close the box and click Finish. If the test is not successful, it’s likely because one or more of your fields has been entered incorrectly. Carefully double check every step of this process to ensure your information is accurate and complete, and make sure your internet connection is fully working.

At this point, you should be ready to use Outlook with your Gmail account!

How to Migrate Messages and/or Contacts From Outlook to Gmail

Now let’s turn our attention to the other direction; what if you want to migrate your messages and/or contacts from Outlook to Gmail?

First, it’s a good idea to check your Junk and Deleted folders for any messages you really want to keep; move these to your Inbox to ensure they aren’t lost in transition. Migrating contacts and migrating messages both follow the same general process, so you can refer to these steps no matter what you’re after.

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1. Log into your Gmail account.
2. Click the Gear icon, then Settings.
3. Within Settings, click the Accounts and Import tab.
4. Scroll down to “Import mail and contacts.” If you’ve imported to this account before, you may instead see the option “Import from another address.” Click this option either way.
5. Begin to follow the prompts. A pop-up box will ask you, “what account do you want to import from?” Type in your full Outlook email address, and click continue. You may be prompted to log into your other email account at this point.
6. Click continue. This next box just contains some basic information.
7. Review permissions and click Yes when finished. Next, you’ll need to verify some permissions, granting Google access to your Outlook account. Review these if you’re interested in learning more or if you’re concerned about your privacy.
8. Select your options. Here is where you’ll decide what, exactly, you want to import. You’ll be able to import contacts, import mail, or import new mail for the next 30 days. Choose whichever options are most appropriate for your needs.
9. Select “Start import,” then click OK. At this point, the migration process is going to begin. You shouldn’t need to provide any further information, or take any further action.

Note that the migration process may take a while, depending on the size of your account and the number of entries you’re importing. And by a while, I mean a while—larger accounts could literally take days. You’ll notice the messages trickle in gradually, so don’t panic if you see some but not others. Give it time, and try to start the migration process on a late Friday afternoon so you don’t have to deal with the waiting or confusion that can occur.

How to Sync Outlook Contacts to Gmail

The process in the previous section works really well. It’s reliable. It’s easy. It’s accessible to everyone. But there’s one problem with it: it’s a one-time move. If you’re a salesperson who relies on email and utilizes multiple different accounts, you may require something more. Instead of simply transferring your contacts from Outlook to Gmail, you’ll want to “sync” your contacts between Outlook and Gmail; in other words, whenever you add a new contact to your Outlook account, it will automatically populate in Gmail, and vice versa.

Unfortunately, there’s no built-in option in either Outlook or Gmail to make this happen. If you want to automatically keep your contact lists synced with each other, you’ll need the help of a third-party add-on or app.

There’s an open source add-on you can use called GO Contact Sync Mod, built especially for this purpose. With it, you can almost automatically transfer contact changes from one account to the other. Because it’s open source, it’s free and doesn’t come with any additional strings attached.

Before you can use it, you’ll need to install Microsoft .NET Framework 3.5, then install the mod itself. When you start it up for the first time, you’ll need to enter your account credentials. This is fairly straightforward. When complete, you can toggle several options, including:

• Sync Deletion, which will sync your deleted contacts, so if you delete a contact from Outlook, it will be deleted in Gmail, and vice versa.
• Prompt Deletion, which will prompt you for a manual decision whenever attempting to sync a deleted contact between accounts (so you can decide individually.
• Sync Contacts, which will allow you to sync new contacts between accounts.
• Sync Notes, which will allow you to sync individual notes between accounts.
• Sync Appointments, which will allow you to sync calendar information between accounts.

Below that, you’ll need to choose some configuration settings. The default settings will work for most users, but you may want to choose whether or not the program runs at startup, whether it automatically syncs, and how often it syncs.

Making the Most of Gmail

Now that you know how to sync Outlook to Gmail, it’s time to maximize your productivity as an emailer. If you’re a new G Suite user and you’re getting used to Gmail for the first time, or if you’ve been using Gmail for ages and you’re curious about tapping its full potential, we’ve built a tool designed to help you maximize your efficiency and productivity: EmailAnalytics.

With EmailAnalytics, you can automatically monitor your Gmail accounts (or the accounts of your employees), and pull in dozens of metrics that can help you better understand your email habits, from how often you send messages throughout the day and throughout the week, to your average email response time to incoming messages. Sign up for a free trial today, and start digging into the in-depth data visuals that can make you a better emailer.

Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. He keynoted the 2013 MarketingProfs University, and won the “Entrepreneur Blogger of the Year” award in 2015 from the Oxford Center for Entrepreneurs. In 2010, he founded a marketing agency that appeared on the Inc. 5000 before selling it in January of 2019, and he is now the CEO of EmailAnalytics.